The Best online collaboration tools of 2022

Best online collaboration tools: Paid and free tools for work sharing and communication. The best online collaboration software makes it easy and convenient for teams to work together on a wide range of common and specialized tasks.

Collaboration in the workplace is the new normal, employees are no longer expected to work with each other. This focus on collaboration should mean better performance and increased productivity but that can only be achieved if you have the best tools in the first place.

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These tools can offer everything from cloud document storage (opens in a new tab) to managing daily tasks, video conferencing online meetings, and more. Can be done on mobile devices as well as desktops and laptops.

Above all, everything should be clear, easy to understand, easy to use, and minimize misunderstanding. Every employee should be empowered to talk to the right person, wherever they are in the company, to resolve the same issue. And then resolve the issue within an acceptable workflow.

The days of collaborative working are here, so to get the most out of your team, here’s our pick of the best online collaboration tools currently available.

Microsoft 365

Microsoft 365

Share and edit documents, now with messaging. Microsoft Office may not be the first platform you think of when it comes to collaboration, but it now runs at the heart of the Microsoft 365 cloud-based office suite.

This is important because Microsoft Office is the most widely used and therefore important office suite out there, and while there are competitors such as Open Office and Google Workspace (formerly G Suite), they still lack functionality and ease of use. have not reached the same level. use

So since Microsoft Office is likely to be at the heart of many businesses, moving to Microsoft 365 offers many benefits, not least the ability for teams to collaborate directly on the same set of documents. This can be anything from work conversions in an Excel spreadsheet to presentations in PowerPoint, to client reports written in Word.

It adds that Microsoft Teams now comes bundled with a number of Microsoft 365 packages, allowing for unified communications integrated with traditional Office software.

What makes Microsoft 365 more attractive is that as a cloud-hosted platform, it can be used not only with Windows but also with Mac, Android, and iOS.

All in all, Microsoft 365 doesn’t just offer a great office suite, but one that’s also strongly designed for collaboration and sharing with teams.


  • Familiar software+
  • Collaborative editing+
  • Teams provide UC+
  • Cost-effective bundling


A collaboration tool that needs no introduction. Slack is undoubtedly a great collaboration tool with millions of users worldwide. It’s an incredibly smart platform, and you can access it on mobile and desktop devices. It allows direct messages (DMs) and files to be sent to an individual or a group of employees, and to communicate in different channels (perhaps for specific projects, for technical support, general chat, etc.). Ability to organize. ).

The app also supports video calling. You can use this feature to discuss projects with your colleagues and work in-depth, without having to type everything in a DM. While it’s not a replacement for cloud storage services, you’re able to drag, drop, and share files with colleagues directly within Slack. It is also compatible with services like Google Drive, Dropbox, and Box.

To round things off, Slack also has a free version, though surprisingly it has limitations (number of messages saved, total storage space, and so on).


  • Excellent interface+
  • Impressive free version


  • Some might want more depth in security


Asana has been around since 2008, making it a veteran in the collaboration space, and companies like Intel, Uber, Pinterest, and TED all use it as their primary method of communication.

It is designed as an easy way for companies to track employee performance and achieve the best possible results. Using the platform, you can create to-do lists for ongoing projects, set reminders for upcoming deadlines, and send requests to colleagues. Team members can also assign comments to posts within the app.

You can organize all your projects in the list or board format, and there’s a search function so you can quickly find past work. In short, Asana is a very effective way to stay highly organized and facilitate communication when it comes to updates on how work is progressing.


  • Project tracking+
  • Handy integrations


  • Other apps have better comms features


If you’ve ever looked into project management software and online collaboration tools, you’ve no doubt come across Trello. Available on the web and with mobile apps, it lets you easily manage projects and work on them with colleagues.

The platform allows you to work with boards or lists, which can be organized by teams and different tasks. And within them, you can organize task lists and delegate between colleagues. There’s also the option to assign comments to cards – a quick way to give feedback to others.

Additionally, Trello has multiple integrations with apps like Evernote, GitHub, Google Drive, and Slack. You can download the app for free, but premium options are available that provide access to more features.

The premium pricing tier unlocks a number of additional management features for better organization. There is also an Enterprise Edition that is priced according to the number of users required and provides some additional organizational management features.


  • Clean, easy-to-use interface+
  • Free version


  • Not many comms features


Podio describes itself as a flexible and customizable online platform for work and communication between teams. In other words, it gives you a way to manage large piles of work and assign tasks between employees.

Just like many other business collaboration apps out there, Podio gives you tools to share files, see the status of ongoing projects, and get feedback on things you’re currently working on. . These features are combined in an easy-to-use interface.

Podio is also equipped with standard mobile apps for when you’re out and about and need to use your smartphone or tablet and has great integration with third-party services and apps including Dropbox, Google Drive, Evernote, and Zendesk. happens.


  • Easy-to-use interface+
  • Quality mobile apps+
  • Wide range of integrations


Ryver is similar to Slack, aiming to provide your organization with a highly effective means of communication, and an easy way to discuss tasks while ensuring deadlines are met.

What makes Ryver a great option is that you can create as many teams as you want within the app, and easily rank them to boot. As is the case with Slack, you can use the platform to set up chats with groups and individuals.

There are also some interesting filters. You can control who sees what you say and post in the app, and of course, join the teams that are most relevant to you. All of the company’s posts are contained within a Facebook-style news feed, and you can bookmark posts to come back to later.

There are also a number of native clients on mobile and desktop, including Mac and Linux. There’s also a premium version for enterprises that offers workflow automation, single sign-on (SSO), and advanced team management.


  • Easy-to-use interface+
  • Comprehensive platform


  • Rivals have more features


Flock is another application that is very similar to Slack but is a little less difficult to use and offers more comprehensive communication tools.

Flock supports different teams as well as channels for 1:1 or group communication. Users can search through messages, files, and links, and Flock will find them regardless of who sent them and where.

There are audio and video calls and screen sharing as well as productivity tools like polls, note sharing, and reminders, while users can assign tasks to certain group members.

There’s also integration with third-party applications like Google Drive and Twitter, with notifications appearing directly in channels.

Flock has a free tier, but search, storage, and integrations come with limitations. A Pro plan opens them up by adding admin controls, and the Enterprise plan adds additional user storage, more admin controls, and dedicated support.


  • Easy to use interface+
  • Neat productivity tools+
  • Free to use

There is other collaborative software to consider

There are many other collaboration tools that are worth your attention, if nothing else because they implement features differently, or add other useful features. Here we’ll look at some additional online collaboration tools that may be worth exploring further:

Visme is designed specifically for collaborative online reports, presentations, and infographics. In addition to promoting branding support and reducing design costs, analytics are provided so you can see which offers and reports drive the most engagement, and adjust accordingly. Visme recommends itself for sales and marketing, HR and recruitment, internal communications as well as education and in-house training. Software is priced specifically around the individual, business, or educational use.

Basecamp aims to be an all-in-one collaboration and communication platform, bringing features from multiple software offerings into one place to make it easy to sort through information, and of course, make them all your own. Keep inside. Managing space is easy. Features include chat, message boards, to-do lists, and scheduling, as well as automatic check-in, as well as a place to store all documents, files, and folders. Unlike other collaboration software that charges per user, Basecamp charges a single fee of $99.99 for unlimited users, which can make it particularly attractive to large organizations.

Wrike (opens in new tab) is a project management and scheduling tool, which makes it easy to see where everyone is in terms of project completion. As a standalone, it may seem quite limited compared to some of the others here, but its strength lies in its wide range of integrations, including Google, Dropbox, Salesforce, Microsoft, Adobe, and Github. This means that Wrike can act as a central platform connected to a number of other software apps, allowing you to cover a wider range of options and features than some standalone software options. is a platform that allows you to plan, track and collaborate on projects in a visually simple way. The drag-and-drop functionality and ease of use make it a particularly good platform for project management and general workflow management between teams. It also integrates with Slack, Trello, Google Drive, Dropbox, and others, so you can use it as a central focal point for teams to work together. As above, these integrations mean that can be used to achieve a wider working remit than a standalone platform.

How we tested the best online collaboration tools.

To test the best online collaboration tools, we looked at several popular options, as well as taking recommendations from people we know who use online collaboration tools regularly. We then tested each platform to see how user-friendly each was, as well as to determine what tools and advanced options were available. Prices were also taken into consideration when determining our best list.

Which online collaboration tools are best for you?

When deciding which online collaboration tool to use, first consider what your actual needs are. For example, someone who wants to work with just a handful of people on a casual basis may find a cheaper option is the most cost-effective while providing all the necessary tools that will be needed. . However, if you plan to use online collaboration tools for professional or business purposes, especially with a large number of people and on a regular basis, you may want to upgrade to more advanced options. Would like to see the options that are included


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