The Best email services of 2022: paid, free and business providers

Best email services of 2022: If you’re looking for the best email services around today, you’ve come to the right place.

Since email is one of the most common ways to communicate, whether it’s for personal use or business, it’s easy to get hold of an account. In most cases, you’ll need to sign up with an ISP and get an account for starters. Another option is to create an account with Google, Microsoft, or other big names. Buy the best web hosting package and you’ll get enough email addresses to power a large business, all at no extra charge.

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But choosing the best email provider for you can be difficult, as there is so much to consider – especially in these days of remote working. What are the spam filters like? How easy is it to keep your inbox organized? Can you access the account from other email clients? And how about using a service with a custom domain and address (yourname@yourdomain.com)?

Keep reading and we’ll highlight some of the best email service providers from our tried and tested reviews of each email service. All of the email services we’ve selected have decent free services, perhaps with ads and some limitations, but we’ve also tested their business-friendly commercial products that offer power, functionality, and enterprise-level extras. Provide what customers need.

We’ve compared the best email services across a number of aspects, such as their storage space, sign-up process, user interface and user experience, and security. We also looked at how seamlessly they would work and perform, and their pricing plans, among other things.

Best email services of 2022 in full:

ProtonMail

The best email service for privacy and security. Signing up with an email provider often involves some privacy compromise. For example, Yahoo Mail asks for your name and mobile number. Gmail and other services can scan your messages to perform useful actions (like adding events to calendars), and almost all serve you with ads.

ProtonMail (opens in new tab) is a Swiss-based email service that focuses on privacy above all else. You can sign up anonymously, there’s no IP address logging, and all your emails are end-to-end encrypted, which means ProtonMail (or anyone else) can read their contents. . Also, full support for address verification (which allows you to ensure you’re securely communicating with the right person) and PGP email encryption is available. In late April 2019, elliptical cryptography was introduced, which adds additional security and speed. Paid users also have an undo function and an import-export app that they can use to easily transfer emails between accounts or download messages to their devices.

There are some important limitations. The free product has a small 500MB storage space, supports sending only 150 messages a day, and is decidedly short on organizational tools (no folders, labels, or smart filters). And since end-to-end encryption is unique to ProtonMail, emails sent to other email clients will not be encrypted (unless you use the Secure Message function to send a password-protected message).

Still, it seems a bit unfair to complain about a service that’s free with no strings attached and doesn’t even show ads. In reality, ProtonMail is a specialist tool intended to be used alongside services like Gmail – not to replace them – and overall it does its core tasks very well.

If you need more, Proton Mail’s $5 (you can choose to pay in USD, Euro, and CHF) a month (or $48 a year) Plus account gets you 5GB of storage, 1,000 messages per day allowance, custom domains (you@yourdomain) gives .com) and support for folders, labels, filters as well as some additional features such as contact groups.

A more professional plan brings more storage, email addresses, and a second custom domain, as well as a catch-all email address and multi-user support. It costs $8 per month per user ($75 per year), which is reasonable if you need the security of ProtonMail, though it’s also more expensive than business accounts from competing big names.

 Gmail

Gmail

Best email service with powerful tools and clean organization. First released in 2004, Google’s Gmail has become the market leader in free email services with over a billion users worldwide.

Gmail’s stripped-back web interface is a highlight. Most of the screen is dedicated to your inbox, with minimal toolbars and other clutter. Messages are neatly organized by conversation for easy viewing, and you can read and reply to emails with ease, even as a first-time user.

There is plenty of power here. Dynamic Mail makes Gmail more interactive, with the ability to take actions directly from within an email, such as filling out a questionnaire or replying to a Google Docs comment. Messages can be automatically filtered into tabbed categories such as Primary, Social, and Promotions, helping you focus on the content you want. Leading edge spam blocking keeps your inbox free of junk, you can manage other accounts from the same interface (Outlook, Yahoo, any other IMAP or POP email), and your inbox, Drive, and photos. It has 15GB of storage.

You can also access Gmail offline, although you’ll need Google Chrome to make it work. Additionally, there’s a neat snooze feature that allows you to snooze an email for a specified amount of time (it automatically marks that email as important).

Other features are more questionable. Instead of organizing messages into folders, for example — a simple metaphor that almost every user understands — you should filter them using a custom labeling system. It works, and has some advantages, but is not popular with all users. Still, Gmail is a great service overall, and a good first choice for your email provider.

Google offers a paid business version of Gmail in the form of its Google Workspace product.

It skips the more professional product ads and allows you to use a custom email address on your domain (yourname@yourcompany.tld). Business-oriented migration tools can import mail from Outlook, Exchange, Lotus, etc. Storage space doubles to 30GB on the Basic plan, and you get unlimited group email addresses, 99.9% guaranteed uptime, and 24/7 support.

Google Workspace is Google’s answer to Microsoft Office, so of course, you also get apps for working with documents, spreadsheets, and presentations. Shared calendars keep you better organized, there’s video and voice conferencing for online meetings, and again, there’s 24/7 support to keep your system running smoothly.

This more Office-like power makes for a more expensive product than email-only, with prices starting at $6 for a single user. You’re getting a lot for your money, and it can be a smart choice if you’ll be using Google Workspace features. A free 14-day trial provides an easy way to help you find out.

Outlook

Outlook

Powerful email service for Office 365 users. Outlook’s web interface follows the same familiar style as its desktop incarnation, and most other email clients: folders and organization tools on the left, the contents of the current folder in the center, and a simple preview pane. on the right (with ads in the case of a free account).

A toolbar gives you quick access to common features, and right-clicking on folders or messages shows you everything else. If you’ve ever used another email client, you’ll know the important details in no time.

Despite the apparent simplicity, there’s a lot going on under the hood. The service automatically detects important emails and places them in a focused inbox, keeping any distractions out of sight. Events, including flights and dinner reservations, can be automatically added to your calendar. It’s easy to share this calendar with other Outlook.com or Microsoft Office 365 users, or you can save your events in a family calendar that everyone can access. In addition, there are some interesting features, such as the ability to add polls directly to your Outlook emails.

Excellent attachment support includes the ability to directly share OneDrive files as copies or links. You can also attach files directly from your Google Drive, Dropbox, and Box accounts, and the 15GB mailbox allows for the storage of many other people’s files.

This all worked perfectly for us, but if you’re unhappy with the service defaults, there’s an opportunity to tweak them through Outlook.com’s Settings dialog. It doesn’t have as many options as Gmail, but they are well organized and give you a lot of control over layout, attachment rules, message handling, and more.

If that’s still not enough, Microsoft offers a bunch of app-based integrations to take the service even further. You get Skype support through beta, and the apps give you easy access to Evernote, PayPal, GIPHY, Yelp, Uber, and more.

Upgrading to Office 365 gives you an ad-free inbox, 50GB of mail storage, and a whopping 1TB of OneDrive storage. Extras include offline working, professional message formatting tools, phone or chat-based support, file recovery from malicious attacks like ransomware, and more. Oh, and the latest versions of Word, Excel, and PowerPoint. All of this can be as little as $7 a month on a single-user Office 365 Personal plan or you can pay $70 for a year.

 Yahoo Mail

 Yahoo Mail

Solid email service with plenty of storage. Yahoo Mail doesn’t make many headlines these days, but its latest version is a polished and professional service that stands up well against the top competition.

The well-designed interface resembles Gmail, at least initially, with a large view of your inbox, one-click filters for common messages and content (photos, documents, travel), and conversations. Easy browsing of all emails. But you can also organize emails into custom folders, and the layout can be customized to show message previews in a few clicks. Mobile users have some additional features like the option to unsubscribe from newsletters and so on, without leaving the Yahoo Mail inbox.

A powerful core engine can integrate with Facebook, supports sending SMS and text messages, is accessible via the web, POP, and (in some cases) IMAP, and can forward the email to other addresses. Is. Valuable extras include disposable email addresses to protect your privacy, and a whopping 1TB of mailbox storage means you can keep everything you receive for a very long time.

Demanding users can lead to problems over time. Mail organization can’t quite match the flexibility of Gmail’s labeling scheme, for example, and there aren’t nearly as many low-level tweaks, settings, and options as you’ll often see elsewhere. But overall, Yahoo Mail is a compelling service that should be on your email shortlist.

Like other providers, Yahoo offers a Business Mail plan with more features. The highlight is the option to use the service with a custom domain (yourname@yourdomain.com), although this has other benefits as well. The service can import contacts from Facebook, Gmail, Outlook, and more. You can see all your mailboxes on a single screen, and there are all the usual business-friendly productivity tools (multiple calendars, document management, analytics, and more).

Prices start at $3.19 per mailbox per month, billed annually, and drop as you add mailboxes – $1.59 for 5, $1.19 for 10, and 20+ to get you in. will need to be contacted. Additionally, another price plan called Yahoo Mail Pro is available for $3.49 per month. It gives you an ad-free inbox, priority customer support, and additional features.

There’s even a free domain name included, and not just the initial registration: Yahoo will even renew it as long as your subscription is active.

Zoho

Zoho

A budget email service that gives you pretty much, well, nothing. Zoho Workplace (opens in new tab) is a business-oriented email service that hosts an online office suite, document management, and collaboration tools, among other extras.

Zoho’s free plan supports up to 25 users, although an additional 25 are available if you can refer others to the service (Update: Zoho is currently redeveloping the referral program so it’s not available at this time ), each has 5 GB of mailbox storage. , and can be used with a domain of your own. These are features you’d normally only find in commercial products, and when you consider the spreadsheet, word processor, presentation, and other tools, it looks like a real bargain.

The email service is easy to use and provides a decent set of features to help organize your emails: folders, tags, filters, smart searches, and more. You can also create custom hotkeys so you can replace simple abbreviations of your choice with complete words and phrases as you type. Zoho also has an offline mode, which allows you to read and reply to your emails even when your internet connection fails you. Zoho Mail has also introduced an IMAP client that helps you set up, sync, and manage your other email accounts via IMAP.

The free plan is still a bit basic. It only gives you web access, for example, and no support for email forwarding.

Fortunately, the Zoho Standard plan fixes this. For just $3 per user (paid annually) you get IMAP and POP access, email forwarding, active sync, multiple domain hosting, domain aliases, 30GB storage, a 30MB attachment limit (25MB with the free plan), and provides some major improvements elsewhere. (For example, the ability to send cloud files to non-Zoho users). You also have the Lite plan, which is a cheaper Standard plan ($1 per user) with fewer features, and a Professional ($6 per user) plan that adds more features.

Many of these features are available elsewhere for free, of course, but businesses or anyone who uses custom domain support or Office tools will find a lot to like here. Well worth a closer look.

What is an email service provider?

An email service provider is any company that offers tools for users to send and receive email through their web browser or a separate email application. These services have sleek and easy-to-use interfaces to help users manage their mail and manage their mailing lists effectively.

How to choose the best email services for you?

When choosing the best email service for you, consider the basic features, such as how much storage the service provider provides, how many emails can be sent in a day, how many users can use the account simultaneously, etc.

You may want to review the user interface and user experience to see how easy the email application is to use and how well organized it is.

If security and privacy are important, look for services that prioritize these aspects and offer relevant features, such as end-to-end encryption. Among other things, you’ll want to look at the pricing plans and whether or not they fit your budget.

What is the best email service, the provider?

When it comes to payment options, ProtonMail is the best email service provider because of its high level of privacy and security and interface that is easy to use. As far as secure email services go, few can compete.

With built-in end-to-end encryption and state-of-the-art security features, ProtonMail offers four plans for individual use, priced according to features.

Proton Mail has many useful features, including an auto-reply capability, creating a custom spam filter, and managing multiple email addresses in a single account. Emails you send can be self-destructing, so they are automatically removed from the recipient’s inbox after a set amount of time.

What makes Proton Mail the best, apart from being the world’s largest email service provider, is that it offers end-to-end encryption to keep your communications private.

If you’re looking for the best free option, Gmail’s free service is the industry leader, and for good reason. Not only does it come with a healthy 15GB of storage, but you can also manage other email accounts from your Gmail interface and filter messages into categories for easy reference.

How We Test the Best Email Services

We test email service providers by signing up for each individual email service to get full access to products and offers. Note, some email services require you to enter your current email address or phone number.

Once we’re in, we compare our user experience to the features each provider is offering and mark everything we have access to. We even check the storage space to make sure it’s correct.

With email services, we check how easy it is to create an email, and what support features are in place to make the process even easier. We also test each provider’s customer support, monitoring the quality of responses to our queries and the time it takes to receive them.

We also test each email service provider’s ability to show you easy-to-read analytics that is easy to digest. We also check features like offline working, professional message formatting tools, phone or chat-based support, file recovery from malicious attacks like ransomware, and more.

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